What Is the Health of Your QuickBooks File?

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Written by Debbie Denny

January 21, 2021

There are several symptoms that can cause QuickBooks performance or corruption issues such as:

  1. File Size: When your file size gets to around 1GB for Pro, 1.5GB for Premier, and 2GB for Enterprise
  2. List totals: Your items are over 14,000
  3. Age of the file: Your file is 5 to 10 years old

While there is no exact science to performance issues, it is good practice to do a checkup on your file and find a remedy.

To diagnose your company file, select F2 on your keyboard. This will bring up the Product Information Window which lists the file size and list information.

A few things that you can do to remedy performance issues:

  • Create a portable file; restore and use the restored version
  • Condense the company data – verify and rebuild your company file prior to condensing and make sure you have a good backup
  • Create a new data file
  • Upgrade to QuickBooks Enterprise (if using Pro or Premier)

Please feel free to contact one of our Certified QuickBooks ProAdvisors to discuss the various options for your file.

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Debbie Denny
I joined Hawkins Ash CPAs in 2008. I am an Accounting Services Manager, Advanced Certified QuickBooks Desktop ProAdvisor and Certified QuickBooks Online ProAdvisor. I have been certified in QuickBooks for more than 20 years and specialize in software consulting and training, small business accounting and tax preparation. I also am experienced in Sage 50 software.

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